7 Best Security Incident Reporting Software and Tools in 2025

In 2025, efficiency and accountability are paramount for guard teams managing public-sector and private security contracts. Security incident reporting software has evolved to provide real-time updates, mobile capabilities, and field-ready tools designed to streamline daily operations. Whether you’re a government security contractor, facility manager, or part of a private security firm, the right incident reporting tool can significantly impact your compliance, communication, and decision-making processes.

Below, we explore the 7 best security incident reporting software platforms leading the field in 2025, focusing on features that empower guard personnel and meet the stringent demands of government and commercial security requirements.

1. Belfry Software

Trusted by Government Contractors

Belfry Software is a premier solution for teams contracted under federal and state security mandates. Known for its secure cloud infrastructure and mobile-first design, Belfry supports seamless reporting across multiple locations.

**Key Features:**
– Real-time GPS-verified reporting
– Secure data sharing with contracting agencies
– Integrates with federal compliance systems (e.g., NIST, FISMA)
– Advanced analytics and report customization

**Why It Stands Out:** Belfry supports large-scale operations with multi-user input and agency-specific templates, making it ideal for contract compliance in Maryland and beyond.

2. Silvertrac

Field Reporting Optimized for Security Teams

Silvertrac’s field-focused interface allows guards to log incidents right from their mobile devices. It supports audio notes, photo attachments, and escalation protocols.

**Key Features:**
– Live incident tracking
– On-site QR code scanning
– 24/7 command center integration
– Automated shift summaries

**Best For:** Mid-sized security teams managing public events, educational campuses, or transportation assets.

3. Trackforce Valiant

End-to-End Workforce and Incident Management

Built from the ground up for large enterprise and government services, Trackforce Valiant combines workforce scheduling with incident reporting, all within one mobile platform.

**Key Features:**
– Integrated timekeeping and compliance logs
– Automated alert hierarchy
– DoD-compliant security standards
– Seamless data handoff to project stakeholders

**Best For:** Security contractors needing tight integration with Federal Acquisition Regulation (FAR)-compliant systems and audit trails.

4. OfficerReports

Easy Deployment with Rich Reporting Tools

This platform brings high usability to frontline teams and delivers robust back-end dashboards for supervisors and project managers monitoring contract performance.

**Key Features:**
– Drag-and-drop report builder
– Subscription-based pricing
– Real-time mobile alerts and site mapping
– Incident classification with keywords and searchable tags

**Best For:** Small to medium-sized government site teams who prioritize rapid deployment and ease of use.

5. Omnigo (formerly Report Exec)

Enterprise-Grade Reporting with Public Safety Strength

Used extensively by universities and municipalities, Omnigo offers law-enforcement-grade software for contractors providing public safety services.

**Key Features:**
– CJIS-compliant data environments
– Chain of custody tracking
– Behavior analysis and pattern recognition
– Mobile threat response tools

**Best For:** Contractors supporting local law enforcement or higher education facilities under state security programs.

6. Guardso

Mobile Patrol and Guard Monitoring

Guardso helps firms manage dispatched security officers, track their routes, and log service actions from mobile devices in real-time.

**Key Features:**
– Live GPS tracking and geo-fencing
– Clock-in and dispatch notifications
– Smart incident type categorization
– Client portal for event updates

**Best For:** Field-driven government and municipal guard contracts that need detailed patrol logs and paperless workflows.

7. iView Systems

Analytics-Driven Incident and Risk Management

iView targets high-risk environments such as transportation hubs, utilities, and border security. The software includes advanced risk scoring and incident escalation capabilities.

**Key Features:**
– Behavior monitoring and pattern matching
– Integration with access control and CCTV
– Detailed compliance documentation workflows
– Role-based access for government oversight

**Best For:** Large government security programs and federally regulated industries.

Choosing the Best Tool for Compliance and Efficiency

Selecting the right security incident reporting software hinges on the size, complexity, and compliance requirements of your operation. Contractors working in heavily regulated sectors—such as federal buildings or Maryland state facilities—should prioritize solutions like Belfry and Trackforce Valiant that integrate with project management platforms and maintain NIST/FISMA standards. Smaller or rapidly deployed teams may benefit most from nimble solutions like OfficerReports or Guardso, which offer strong mobile functionality and reduce onboarding time.