Understanding Green Cleaning Compliance in Government Contracting

Green cleaning compliance is more than just a trend—it’s a growing requirement in government contracting at both the federal and state levels, including in Maryland. As environmental sustainability becomes a central concern across public-sector projects, contractors are increasingly expected to integrate green cleaning protocols into their services. This article explores what green cleaning compliance entails, why it matters in government contracts, and how vendors can meet and maintain compliance.

What Is Green Cleaning Compliance?

Green cleaning compliance refers to the use of environmentally responsible cleaning practices that reduce health risks and ecological impacts while maintaining high hygiene standards. This involves using non-toxic, biodegradable cleaning agents, as well as energy-efficient equipment and sustainable cleaning policies.

Key Elements of Green Cleaning Compliance

– **Eco-Friendly Products**: The use of certified green cleaning products, such as those approved by the U.S. Environmental Protection Agency’s (EPA) Safer Choice Program or Green Seal.
– **Trained Staff**: Providing regular training and education to custodial staff on sustainability best practices and proper chemical handling.
– **Sustainable Procedures**: Implementing protocols that minimize water and energy usage, reduce waste, and prevent indoor air pollution.
– **Documentation and Reporting**: Maintaining logs of cleaning schedules, products used, and compliance with environmental standards.

Federal Requirements and Regulations

Green cleaning standards are often embedded into federal procurement policies. Agencies may include clauses related to sustainability in Requests for Proposals (RFPs), contractor evaluation criteria, and performance-based contracts.

Executive Orders and Federal Mandates

– **Executive Order 14057**: Signed in December 2021, this order advances sustainability in the federal workforce by requiring federal agencies to reduce greenhouse gas emissions and increase procurement of sustainable products.
– **GSA Guidelines**: The U.S. General Services Administration (GSA) requires custodial contracts to use environmentally preferable cleaning products and services, in accordance with FAR Subpart 23.7 and the Comprehensive Procurement Guideline (CPG) program.

LEED and Federal Facilities

Many federal buildings aim for LEED (Leadership in Energy and Environmental Design) certification, which includes points for the implementation of green cleaning practices. Vendors working in these facilities must comply with LEED-for-Existing-Buildings standards to maintain the building’s rating.

Green Cleaning Compliance in Maryland State Contracts

Maryland is among the most proactive states in promoting sustainability in state government operations. Agencies under the Maryland Department of General Services (DGS) often require vendors to use environmentally preferable products, including in janitorial and maintenance contracts.

State Policies and Programs

– **Maryland Green Purchasing Committee**: This inter-agency group provides guidance for environmentally preferable purchasing. It helps ensure that state agencies consider environmental factors in procurement, including green cleaning supplies.
– **Executive Orders**: Maryland’s governors have issued various executive orders setting sustainability goals for state agencies, which frequently trickle down to contractor obligations.

Documentation and Audits

Maryland contract managers will often conduct audits to ensure compliance with green cleaning obligations. Contractors are expected to provide Material Safety Data Sheets (MSDS), product certifications, and employee training records.

Benefits of Green Cleaning Compliance for Contractors

For contractors targeting federal and Maryland state contracts, green cleaning compliance is more than just a checkbox—it can be a strategic differentiator.

Enhanced Competitiveness

Many government contracts give preference points or evaluation advantages to businesses that demonstrate sustainability. Green cleaning practices can therefore give contractors a competitive edge in the bidding process.

Improved Health and Safety

By using non-toxic products, contractors reduce the health risks for facility occupants and cleaning staff, leading to fewer sick days and better indoor air quality.

Reduced Liability and Risk

Compliance with green standards decreases exposure to legal and reputational risks associated with harmful substances or negligent environmental practices.

Steps Contractors Can Take to Ensure Compliance

1. **Adopt Certified Products**: Use cleaning supplies that carry certifications from reputable eco-labeling organizations like Green Seal, EcoLogo, or EPA’s Safer Choice.
2. **Develop a Green Cleaning Program**: Outline specific compliance goals, approved products, staff training schedules, and environmental impact tracking.
3. **Train and Certify Staff**: Conduct recurring training on health, safety, and environmental standards relevant to project mandates and contract clauses.
4. **Track and Report**: Maintain thorough documentation of all cleaning protocols, product usage, audit histories, and sustainability accomplishments.
5. **Stay Updated**: Monitor changes in federal, state, and municipal sustainability initiatives and align service offerings accordingly.

Conclusion

Green cleaning compliance has become a pivotal issue for contractors working in the government sector. With increasingly stringent sustainability mandates from both federal and Maryland